Powerful Features for Modern HOAs
Everything you need to manage your community efficiently, from dues collection to resident communication—all in one platform.
Dues & Payments
Automated billing that actually works
Stop chasing payments. CoolHOA automates your entire dues collection process with Stripe-powered payments, automatic reminders, and real-time tracking.
- Online payments via credit card, debit, or ACH
- Automatic payment reminders before due dates
- Late fee calculations and notifications
- Payment history and receipts for residents
- Batch invoicing for assessments
- Partial payment tracking
Resident Management
Your community directory, organized
Keep track of every household, owner, and tenant in one place. Manage contact information, unit details, and resident history with ease.
- Complete resident directory with search
- Household management (owners, tenants, family)
- Unit/property information tracking
- Ownership history tracking
- Move-in and move-out workflows
- Contact preferences and opt-outs
Communication
Keep everyone in the loop
Send announcements, share meeting minutes, and ensure important information reaches every resident through email, SMS, or the resident portal.
- Email and SMS announcements
- Meeting minutes with attendee tracking
- Community calendar and events
- Targeted messaging by unit type or status
- Read receipts and engagement tracking
- Document sharing and archives
Financial Tracking
Complete visibility into your finances
Track every dollar with real-time dashboards, expense categorization, and professional reports ready for board meetings or audits.
- Income and expense tracking
- Budget creation and monitoring
- Charts and analytics dashboards
- Financial reports and statements
- Accounts receivable aging
- Export to QuickBooks or Excel
Voting & Polls
Democratic decisions made easy
Run elections, conduct surveys, and gather community input with secure online voting. Results are tallied automatically and transparently.
- Board elections with verified voting
- Community polls and surveys
- One vote per household unit
- Anonymous or attributed responses
- Real-time results and analytics
- Quorum tracking and validation
Admin Dashboard
Everything at a glance
A powerful control center for board members and property managers. See key metrics, pending tasks, and community health in one unified view.
- Customizable dashboard widgets
- Outstanding balance summaries
- Recent activity feed
- Compliance and violation tracking
- Task management for board members
- Role-based access controls
